Constitution
2. The Object of the Club shall be to promote the interest of photography, for all levels of skills, over a range of equipment and to encourage helpful friendship amongst members. It shall be conducted by means of presentations, image critiques, outings, and such other means as may be decided upon by the committee.
3. The Affairs of the Club shall be managed by a committee to be elected at each Annual General Meeting for office in the next Club season (commencing in the following September).
4. The Annual General Meeting shall be held by the end of May each year where the Chair will advise members of the state of the Club regarding activities and outline any proposals for the future.
5. Voting. Only paid-up members are eligible to vote at business meetings and display images in club related activities.
6. The Committee shall consist of: Chair, Secretary, Treasurer, Competition Secretary, Programme Secretary and WCPF Representative, (The Officers). The maximum tenure of any committee member shall be 3 years, and any successor shall endeavour to shadow the role of that committee member for at least 6 months. In the absence of a committee member any officer can cover for the other. The committee may co-opt additional members to the committee as required. Normal debating procedures will apply to all meetings; the Chairman’s decision on conduct is final. In the event of an equal vote the Chair has casting vote.
7. The Committee are responsible for the day-to-day running of the Club. The committee shall appoint support functions as required. Roles in support are not committee members. Any member is welcome to attend any committee meeting but will not have a vote.
8. The Committee shall be the sole authority for the interpretation of the Rules and the decision of the Committee upon any question of interpretation and upon any matter affecting the Club and not provided for those Rules shall be final.
9. Quorum. At an AGM or SGM, 60% of paid-up members shall be considered a quorum. At committee meetings four members shall form a quorum, (of whom two must be officers).
10. The Committee may appoint a non-voting President at their discretion, in honour for services rendered to the Club. This office shall be held for a maximum of three years.
11. The Secretary shall manage the affairs of the club and keep a record of all business transacted at general and committee meetings, and distribute Minutes as required.
12. The Treasurer shall be responsible for all subscriptions and other monies and shall make all necessary payments. The Treasurer shall lay before the AGM a statement of accounts for the previous Club season. If required, the accounts will be audited by a person appointed for the purpose by the committee.
13. Special General Meeting. The Committee may at any time call a Special General Meeting by giving seven days’ notice. Such a meeting may also be called on the written requisition of one third of members of the club provided fourteen days’ notice is given.
14. Dissolution. The club may be dissolved only by the consent of three quarters of the members present at a special general meeting called for that purpose. Such a meeting shall appoint a liquidator, if necessary, for the disposal of club funds and assets. All funds and proceeds from the sale of assets shall be donated to a charity chosen by the remaining members.
15. Amendment to Rules. No new rules shall be made, rescinded, or amended without the consent of 60% of the members present at a general meeting.
16. Termination of Membership. The Committee shall have the power to terminate or suspend the membership of any member. No membership shall be terminated except by a majority of all the members of the Committee.
17. Subscriptions will be considered on an annual basis and recommended by the committee to the AGM, for the ensuing year, and approved by the AGM. Subscriptions are payable by the 30th of October each year or by a monthly standing order.
18. Unforeseen circumstances. In the event of anything occurring not provided for or not clear in the foregoing rules, the Committee shall have power to deal with the same at their discretion.
Approved December 2025